Reporting the incident, a legal document when making

Reporting accidents and dangerous occurrences
at work is a legal requirement. Employers have a duty
under RIDDOR to report certain
accidents to employees and members of the public together with specified
dangerous occurrences and causes of disease to the HSE. The information/data from the report enables the HSE and local
authorities, to identify where and how risks occur, and to investigate serious
accidents. There are other factors why we report accidents: To record the dates
and times of the incident, a legal document when making a claim, allow all company’s
to view the statistic of the causes of accidents.

RIDDOR – The Reporting of Injuries, Diseases and
Dangerous Occurrences Regulations 1995, RIDDOR requires the reporting of work-related accidents, diseases and
dangerous occurrences. The Act applies to all work related activities, but not
to all work related incidents.  The objective of the regulations is to
enable the enforcing authorities to identify where and how risks arise and to
investigate serious accidents so as to prevent them from occurring in the
future and thus providing a safer work environment. The enforcing authorities
can then help and advise you on preventive action to reduce injury, ill health
and accidental loss.

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RIDDOR place a legal duty on:

Employers; Under RIDDOR you as an
employer have a legal duty to report any work-related deaths, injuries,
cases of disease, or near misses involving your employees, sub-contractors
and public.

Self-employed people; Under
RIDDOR if you are self employed working in someone else’s premises and suffer
either a major injury or an over-three-day injury, then the People in control of the premises will be
responsible for reporting, so, where possible, you should make sure they know
about it.

People in control of premises;
Under RIDDOR if you control the site eg Site Agent/Manager it is your duty to
report any work-related deaths and injuries to members of the public and
self-employed people on your premises and near miss incidents that occur on
your premises. If you are an employee

Employee: If you are an employee that has been injured at work, seen a
dangerous occurrence, or your doctor has certified that you have a work
related reportable disease, you must inform your employer or the person in
control of the premises

companies have group procedures which are to set out Group policy and related
implementation arrangements and to provide guidance and instruction for the
reporting and investigation of accidents, dangerous occurrences and incidents
which occur in the Company’s business. The procedure applies to all employees,
including contractors.


Accident Reporting Flowchart Used By J Murphy & Sons

Accident reporting
requirements to be carried out by anyone who has an accident or is involve
incident, and the responsibilities of their immediate line manager.

Operatives and others: will report accidents / incidents to
their line manager.

The line manager: will make a report to the helpline on: 020
7692 9628.



Any injury at work – including minor injuries
– should be recorded in your employer’s ‘accident book’. All employers must
keep an accident book. It’s mainly for the benefit of employees, as it provides
a useful record of what happened in case you need time off work or need to
claim compensation later on.  But recording accidents also helps your
employer to see what’s going wrong and take action to stop accidents in future.

are several different people that are involved when producing an accident
report and it is every one responsibility to report Incident/Accident and to make sure that all the relevant
procedures are followed and actions taken. Listed below are people that may be
involved when reporting Incident/Accident,


     Injured Party: the
injured party is the key person when reporting incidents/accidents, the injured
party should produce a statement about what happened and give it to the Employers or People in control of premises. If it is a serious injury or a
fatal injury the information provide could be vital.

     Witness: As a witness,
you may have seen an accident and reports what
happened. It is vital when reporting an incident/accident to have all the facts on how the incident/accident
happened. A witness could give a detailed account about the accident which
could determine who was at fault. The witness statement could be cross checked
against the injured parties’ statement to see if it backs up a story or
proves that someone could be lying.

     First Aider: First aid is the provision
of initial care for an illness or injury. It is usually performed by a lay person to a sick or injured casualty until definitive medical treatment can be accessed. Certain
self-limiting illnesses or minor injuries may not require further medical care
past the first aid intervention. First aiders have a responsibility to report
all accidents to there Employers or People in control of premises and give a
detailed description of the provision of care given to the injured party. The
information provide by the first aider will be included in the accident report.


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